2018-05-17

Plenum 2018-05-17 Agenda/Minutes

(Fazli) Update on finances.
1 active member remaining to agree settlement.
Will talk with Koh Management in June to sort out book-keeping entries required to correct all backlogged book-keeping so
- (i) member statements are correct and
- (ii) accounting is correct without costly, time-consuming rework.
Cash flow: we expect to cover May/June expenses
Recurring: we are ~900/month in the black

New member completes paper form and hands to Bob
Bob scans form into Google drive for Fazli, files in white file, asks new member to pay first month by PayPal
New member pays and tells Bob payment made
Bob verifies payment and issues PIN
At 1st of the month, Fazli notices new member paying and/or new sign up form, issues 1st month invoice (plus 2nd month invoice if joined 1-15/month) and emails new member to request set up of recurring PayPal payment.

(Fazli) Update on marketing work with Graham.
Fazli to followup Graham and get sign up form online
Fazli will run the soldering village at Infosec event on May 24/25 as HackerspaceSG and promote
Bob to followup interested people from FOSSASIA, eventually...

Progress on hsg website revamp, spearheaded by Robert Sim (deferred)
Filing Standard Chartered identity details to prevent HSG account from being suspended: Fazli to ping
No change on bank account at the present time
Valentine membership proposal 1: how to invite donors to donate without (a) completing a memership form or (b) eating 10% through Patreon (deferred)
Valentine membership proposal 2: deposits for higher tiers: no action at this time

2018-06-13 20:00 (tentatively scheduled for 2nd Wednesday of every month, but subject to change depending on the schedule of key people)