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Plenum 2018-05-17 Agenda/Minutes 20:54 Open Credentials Present: Michael Cheng, Bob, Valentine, Fazli, Roland Apologies: Accounts (Fazli) Update on finances. 1 active member remaining to agree settlement. Will talk with Koh Management in June to sort out book-keeping entries required to correct all backlogged book-keeping so(i) member statements are correct and (ii) accounting is correct without costly, time-consuming rework. Cash flow: we expect to cover May/June expenses Recurring: we are ~900/month in the black Memberships (Bob) Update on new members (if any). Bob ask Luther to fix PayPal access Proposed sign-up process: New member completes paper form and hands to Bob Bob scans form into Google drive for Fazli, files in white file, asks new member to pay first month by PayPal New member pays and tells Bob payment made Bob verifies payment and issues PIN At 1st of the month, Fazli notices new member paying and/or new sign up form, issues 1st month invoice (plus 2nd month invoice if joined 1-15/month) and emails new member to request set up of recurring PayPal payment. Business Insurance Policy (Fazli) Update and discussion. Fazli to find another insurer or insurers Membership Marketing (Fazli) Update on marketing work with Graham. Fazli to followup Graham and get sign up form online Fazli will run the soldering village at Infosec event on May 24/25 as HackerspaceSG and promote Bob to followup interested people from FOSSASIA, eventually... Code of Conduct and Grievance Procedure (Valentine) Update on draft (if necessary). still pending Any Other Business Progress on hsg website revamp, spearheaded by Robert Sim (deferred) Filing Standard Chartered identity details to prevent HSG account from being suspended: Fazli to ping No change on bank account at the present time Valentine membership proposal 1: how to invite donors to donate without (a) completing a memership form or (b) eating 10% through Patreon (deferred) Valentine membership proposal 2: deposits for higher tiers: no action at this time Next Meeting 2018-06-13 20:00 (tentatively scheduled for 2nd Wednesday of every month, but subject to change depending on the schedule of key people) 22:32 Close