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Plenum 2019-01-16 Agenda/Minutes 20:00 Open Credentials Present: Valentine, Dyana, Bob, Fazli, Robert, Roland Apologies: Finances (Fazli) Update on finances, accounts, and cashflow. Dyana to provide 30 day cashflow projection this evening to Fazli as a starting point for a 90 day cashflow projection this weekend Also: Dyana to take over as treasurer this month; Fazli will remain involved as consultant for some undefined time. We anticipate being able to pay all bills this month and rent in February We don't yet know what our accounting costs will be next month. On all other items combined, we exect the balance to be improving month on month. Electricity Supplier Alternatives (Fazli) Updates if any. Luther is exploring options for commercial accounts at SP Wholesale Aizat will check with service department Business Insurance Policy (Roland) Update and discussion. Fazli contact Faisal and apologise Membership Marketing (Fazli) Update on marketing work with Graham. ~$500 garage sale funds to be deposited in the bank Fazli: Plan for an actual campaign to be developed, perhaps before next plenum Memberships (Bob) Update on new members (if any). 2 new members, 1 rejoin, 3 upgrades, 1 terminated: $768/month Potential Relocation Options Disussion if any. Fazli: ping Luther for any plan on this Organisation Directorships Discussion if any. Robert and Bob have put their hands up as directors Fazli: talk to Koh to arrange appointment of Robert and Bob; invite Justin to step down Website Revamp (Robert) Update on revamp. Halfway done: Home page and template; todo template for posts (e.g. plenum minutes) and service pages For-profit/Commercial Event Rack Rates (Valentine) Discussion if any. Valentine: print a $4/hour poster and stick it up 2019 Geek Events Calendar (Dyana) Discussion. Valentine: include in agenda template "Upcoming events that HackerspaceSG might be interested in" Code of Conduct and Grievance Procedure Update on draft, if any. KIV until Feb (Valentine welcome to raise a concrete proposal at any time) Any Other Business Cost reduction measures Bob talk to Luther, and then Cynthia with a view to reducing frequency to every two weeks Petty cash levy Once a month, sweep anything above $500 into the bank account Carousel account / Additional services Aizat: come back with a concrete proposal Aizat: explore means for PayPal to facilitate authorisations that HackerspaceSG can amend/terminate vs. depending upon members to set up standing orders Aircon maintenance KIV: sort out when to resume Next Meeting 2019-02-13 20:00 (tentatively scheduled for 2nd Wednesday of every month, but subject to change depending on the schedule of key people) 22:10 Close