Plenum 2021-02-23 Minutes

Venue

• Zoom
• Alternatively, join using meeting ID 824 5186 2199 (passcode: 489923)

20:13 Open

Credentials

• Present: Roland, Jen, Ruiwen, Valentine, Dyana, Bob, Adnan
• Apologies: -

Reports

Regulatory

ACRA

• DONE Due 30 Apr 2021. Annual report has been filed 22/01/2021.
• for future view: due 30 Apr 2022: Annual report submission of accounts to Koh.

IRAS

• DONE YA2020 C-S filed about late November.
• DONE YA2021 ECI filed about mid December.
• for future view: due 30/11/2021: YA2021 C-S (tax filing); Koh has visibility

Finance

Cash

• $20K in the bank as of 1 Feb 2021 (down $2.4K from previous month)
• Discussion on bank->QuickBooks integration broken. Ignore messages, they are wrong, just verify that sync has happened at least once earlier in month before doing accounts.

Accrual (up/down $?/month)

• Including predicted upcoming costs amortised monthly, we are down $1.5K a month.

Significant changes to regular expenses (if any)

Regular Expenses	Amount	Frequency	Monthly Cost (amortised)
Rental	3400	12	$ 3,400.00
Utilities (est'd)	450	12	$ 450.00
Internet	148	12	$ 148.00
CorpSec	240	2	$ 40.00
Accounting/Corp Services (est'd)	3000	1	$ 250.00
Aircon	980	1	$ 81.67
Cleaning (est'd)	80	26	$ 173.34
Income Tax (est'd)	600	1	$ 50.00
			$ 4,593.01

Memberships

1. (Jen, Valentine) Update on new members (if any).

• downgrades
  • John 128 -> 0
  • Tong Wei 64 -> 0
  • Benji 128 -> 64

• upgrades

2. Current membership breakdown by tiers.

Tier	Count
16	4
32	1
64	16
128	11
256	1
512	1

Note: Live data for finances/memberships is in the membership register

Ongoing business

Change of Directorship and Adding of Shareholders

• (Bob, Robert, Dyana, Jen, Valentine, Ruiwen, Roland) Discussion.
• (Valentine/Jen) to complete file transfer due to Google Drive not allowing ownership transfer from dyana's Drive to either Valentine/Jen's emails
• Decision to issue a third share, issue it to Valentine, no change to existing shares.
• (Valentine) Start process to issue and assign third share and transfer directorship.
• (Valentine/Roland) Draft doc to set out publicly the details of the change above, the rationale, and likely impacts.
  • Clarify that it is envisaged that so long as we remain a Pte. Ltd., Valentine's share should probably move to any future director, not that it's compensation for service.

Broken and Orphaned Items

• (Valentine) Updates if any.
• Current list of candidate items: https://github.com/hackerspacesg/old-hardware-pattern/issues
• (Valentine) Review existing process and document in repo's README. Ask Roland for help if necessary.

Rewording of Membership Tiers

• Pull request: https://github.com/hackerspacesg/hackerspace.sg/pull/171
• (Roland, Valentine) Notice to community and concessionary members and about proposed change and inviting comment ahead of implementation at change of directorship, expected at about the end of the month.
• (Jen and/or Valentine) Send notice to community and concessionary members.
• (Valentine) Draft the sorts of tasks that community and concessionary members are to be asked to undertake
• (Valentine) Refine text to set out intended uses of each tier. Also, more friendly.
• (Valentine) Separate 16 and 32 to make clear that they are regular donation tiers, not membership tiers.
• (Valentine) 64 tier to be either fulltime study or self-declared under-2,500/month

Membership Marketing and Website Revamp

• (Robert, Valentine) Update on revamp.
• Valentine showed off excellent mockups and palette.
• Work continues.
• Bob insists that the website is fine. Bob asserts this insistence while surrounded by flames.

Storage Boxes

• (Valentine) Updates if any.
• Pending directorship change.

Shifting of Hardware Room

• (Valentine) Updates if any.
• None at present.

Large groups during Phase 3

• (Valentine) Updates if any.
• None at present.

Upcoming events that HackerspaceSG might be interested in

• FOSSASIA in March (largely online)
  • (Roland) Put together HackerspaceSG presence, call for assistance as required. Talk to Marco about possible virtual walkthrough.
  • (Marco) Proposes to have HackerspaceSG participate in it.

New business

Any Other Business

Next Meeting

• 2021-03-16 20:00 tentative (tentatively scheduled for 3rd Tuesday of every month, but subject to change depending on the schedule of key people)

21:23 Close